The Receptionist is expected to be a role model, promote professional practices, and embody the values and mission of Roycemore School. This position reports to the Director of Finance & Operations and is responsible for matters relating to school operations, as delegated by the Head of School. These include, but are not necessarily limited to, the following areas:

Areas of Responsibility

• Serve as the primary point of contact by answering incoming phone calls and directing inquiries appropriately
• Monitor building access by admitting visitors through the main entrance and underground garage
• Welcome and check in/out visitors, ensuring proper documentation and adherence to security protocols
• Stay informed of after-school programs and activities to assist with timely and safe student pick-up
• Provide basic care and support for students who are sick or injured
• Act as an emergency point of contact, maintaining open, responsive communication with staff, parents, and students in urgent situations
• Ensure the building is cleared of unsupervised students at the end of the school day, confirming that remaining students are with authorized adults
• Conduct nightly security walk-throughs of the first floor, verifying that all doors and entry points are properly locked and secured
• Maintain general office filing systems and ensure timely organization of documents
• Provide front desk coverage during events as needed
• Proofread written materials for the Communications and Development departments to ensure clarity and accuracy
• Organize, process, and manage school-wide mailings and postal needs
• Sort and distribute incoming mail to appropriate departments and individuals
• Assist with maintaining accurate daily attendance records and related documentation
• Update and manage student information in accordance with school policies and confidentiality standards
• Oversee office supply inventory and fulfill staff supply requests throughout the school year
• Manage branded materials including letterhead, envelopes, and business cards
• Maintain and troubleshoot office equipment such as postage machine, fax, and copiers; monitor supply levels and service needs
• Provide administrative support to school leadership and staff across various departments
• Perform additional duties as assigned by the Head of School to support the overall mission and operations of the school

Qualifications

• Previous experience preferred
• Knowledge of current office practices and procedures
• Proficiency in Microsoft Office and Google programs and ability to learn new software applications
• Knowledge of and ability to use the internet and web-based systems
• Ability to organize multiple tasks and prioritize work
• Foster a welcoming, positive, and inclusive attitude
• Exemplary interpersonal skills
• Ability to communicate clearly and distinctly with staff, students, parents, and outside agencies

Compensation: $16.50-$22.00/hour (no benefits)
Hours: Monday-Friday, 3:00-6:00 pm

Interested candidates are invited to submit a letter of Interest, resume, list of references to Michael Youakim, Director of Finance & Operations, at myouakim@roycemoreschool.org.